Last Updated: 14th February

At The Barn at Sir Henry’s, we are committed to protecting your privacy and ensuring that your personal information is handled securely and responsibly. This Privacy Policy outlines how we collect, use, store, and protect your data, including information provided through our website, enquiry forms, and newsletters.

1. Information We Collect

When you interact with us, we may collect and process the following personal data:

1.1 Personal Information

• Name – to personalise our communication with you.

• Email Address – to respond to enquiries, send booking confirmations, and provide updates via newsletters.

• Phone Number – to contact you regarding your enquiry or booking.

• Event Details – including your wedding or event preferences.

1.2 Automatically Collected Data

• Cookies & Tracking Technologies – When you visit our website, we may collect information through cookies, such as your browsing behaviour, device type, and IP address, to improve your online experience.

  
  

2. How We Use Your Information

We use your personal data for the following purposes:

• To respond to enquiries – When you contact us through our website or other channels, we use your details to provide relevant information.

• To manage bookings and event coordination – If you choose to book with us, we use your information to arrange and communicate details about your event.

• To send newsletters and promotional materials – With your consent, we may send updates about upcoming events, promotions, and venue news.

• To improve website functionality – We use cookies and analytics tools to enhance user experience and website performance.

  
  

3. Cookies & Tracking Technologies

Cookies are small text files stored on your device when you visit our website. They help us provide a more personalised browsing experience.

3.1 Types of Cookies We Use

• Essential Cookies – Necessary for website functionality, such as form submissions.

• Analytical Cookies – Help us understand how visitors use our site to improve our services.

• Marketing Cookies – Used to deliver personalised advertising (if applicable).

3.2 Managing Cookies

You can manage your cookie preferences through your browser settings. Most browsers allow you to block or delete cookies, but this may affect the functionality of our website.

4. How We Store and Protect Your Data

We take appropriate technical and organisational measures to safeguard your personal information, including:

• Secure servers and encrypted storage.

• Restricted access to personal data, limited to authorised personnel.

• Regular security reviews to ensure compliance with data protection laws.

  
  

5. Data Sharing & Third Parties

We do not sell, rent, or trade your personal data. However, we may share your information with trusted third parties in the following cases:

• Email Marketing Platforms – To send newsletters and updates (only if you have opted in).

• Event Partners – If relevant to your booking, such as recommended suppliers (only with your consent).

• Legal Compliance – If required by law to disclose personal data.

  
  

6. Your Rights Under UK GDPR

You have the following rights regarding your personal data:

• Right to Access – Request a copy of the personal data we hold about you.

• Right to Rectification – Ask us to correct inaccurate or incomplete data.

• Right to Erasure – Request that we delete your personal data (where legally applicable).

• Right to Object – Withdraw consent for marketing communications at any time.

• Right to Data Portability – Request that we transfer your data to another service provider.

To exercise any of these rights, please contact us at info@thebarnatsirhenrys.co.uk.

7. How Long We Keep Your Data

We only retain your personal data for as long as necessary to fulfil the purposes outlined in this policy:

• Enquiry Data – Retained for up to 12 months.

• Booking & Event Data – Retained for up to 3 years after your event for record-keeping purposes.

• Marketing Data – Retained until you unsubscribe from our communications.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with the latest update date.

9. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact us at:

📧 Email: info@thebarnatsirhenrys.co.uk
📞 Phone: 07356 041 202
📍 Address: Romford Road, Aveley, South Ockendon, RM15 4XB